Salary Upon Application
Date Posted
18 March
Closing Date
31 May


Administration Assistant

We are looking for a bright and motivated Administration Assistant who will be organized, can communicate clearly and effectively and is able to demonstrate the ability to respond quickly to ever-changing workloads and priorities.

Administration Assistant responsibilities will include:

  • Answering phone & reception.
  • Taking messages and passing to appropriate department.
  • Opening & distributing post and faxes
  • Filing job specifications and quotes.
  • Factory Load report
  • Producing cutting slips for each production job and checking that specification is latest issue.
  • Answering e-mails and customer order progression enquiries.
  • Updating weekly open order books requested by customers.
  • Scheduling production orders. (After training factory capacity planning to facilitate smooth workflow)
  • Entering operations completed in Work in Progress system.
  • Produce “work to” lists for production daily.
  • Produce lists for pulling of KanBan stocks.
  • Pulling trolley – checking stock & releasing jobs to factory
  • Producing internal “M” orders for items that have reached re-order level.
  • Purchase order processing to defined suppliers e.g. ink cartridges.
  • Sales order processing.
  • Gathering all information needed for screen room daily including pulling film positives.
  • Checking order progression through the factory.
  • Any reasonable request within the capabilities of the individual.

Minimum Qualifications:

  • Experience with Microsoft Office Suite
  • Excellent written, verbal, and interpersonal communication skills
  • Strong time management and organisational skills
  • Ability to prioritize and handle multiple assignments at any given time
  • Highly motivated with a can-do positive attitude
  • 5GCSE’s including Maths & English (or equivalent)

Please contact [email protected]