Fleet Administrator

Salary Upon Application
Date Posted
22 March
Closing Date
9 April


You will support the business in the development, implementation, and maintenance of administrative systems, policies and procedures to enable the company to operate effectively and efficiently.

Group Fleet Administrator Responsibilities:

  • Maintaining vehicle service, maintenance, MOT, Tax and V5 records and documents for company vehicles and pool cars.
  • Ensuring Vehicle check records are completed and administering logs of the records.
  • Escalating where the checks are not completed inline with the company process of escalation
  • Processing driving for work applications and carrying out employee driving license checks in accordance with company policy.
  • Managing the grey fleet checks, license checks and managing the copy of documentation for grey fleet such as insurance MOT and service history as required.
  • Co-ordination and application of fines again employees and analysis of trends
  • Administering and coordinating issue of new and replacement vehicles
  • Co-ordination of pool vehicles and driver log
  • Co-ordinating and administering the scheduled service and maintenance of company vehicles
  • Co-ordinating and administering the repair of company vehicles
  • Negotiate and establish repair cost or parts pricing with commercial vendors.
  • Arrange hire vehicles as required
  • Collation and analysis of information
  • Process purchase requisitions and invoices associated with company vehicles
  • Maintain company fleet records and documentation in accordance with company policy, legislative, health and safety requirements
  • Attend meetings when required, e.g. programming meetings and team meetings
  • Dealing with Insurance queries and reporting of incidents to the group insurers and the senior management team.
  • Maintaining the insurance online database and the adi company vehicles log with any additions and removals of vehicles
  • Co-ordination and Issuing of fuel cards

Group Fleet Administrator Requirements:

  • 5 GCSE’s or equivalent at Grace C or above (to include English and Maths)
  • Proven administration experience
  • Previous experience managing client orders and processing of invoices
  • Strong PC skills in MS Office in particular Excel and Word.
  • A positive “can do” attitude
  • Be reliable and consistent
  • Demonstrate a confident and determined approach
  • Have a high degree of enthusiasm and self-motivation
  • Demonstrate a methodical approach and ability to meet deadlines
  • Have excellent time management and organisational skills
  • Demonstrate a keen eye for accuracy and attention to detail
  • Have a logical, precise and accurate approach to work
  • Be able to work on own initiative and as part of a team
  • Have strong problem solving skills
  • Demonstrate a professional manner and dynamic personality with strong command of the English language
  • Be resilient and able to cope under pressure
  • Able to work flexibly and prioritise workload
  • Have strong customer service and communication skills
  • Demonstrate good numeracy and analytical skills
  • Have excellent interpersonal skills with ability to build relationships
  • A proactive approach with the ability to work without supervision take ownership, accountability and make decisions without daily guidance